INTERNATIONAL WINE CONTEST BUCHAREST 2016
REGULATION (IWCB 2016)
 

Art. 1. ORGANIZATION OF THE CONTEST

The International Wine Contest Bucharest 2016 is organized upon initiative of the National Office for Vine and Vitivinicultural Products (ONVPV), through Association of Authorized Tasters Romania (ADAR) in partnership with ASER Wineconsulting. IWCB 2016 will be held by the Ministry of Agriculture and Rural Development of Romania (MADR), and  under the patronage of the International Organization of Vine and Wine (OIV), being the XII edition over the past years recognized by such an inter-governmental Forum, numbering over 45 wine consuming and producing countries worldwide.

This Contest is organized in compliance with the Rules of the international wine contests, as developed by OIV; the wine samples will be assessed by an international jury with members recognized for their experience and professionalism.

The Contest will take place between 26 – 29 May  2016.

Art. 2. ACCEPTANCE OF THE WINE IN THE CONTEST

The International Wine Contest Bucharest 2016 is open to all categories and types of wine, as defined in the “International Code of Oenological Practices”, which were produced in compliance with the legislation of the country of origin. Other special wines or grape-based products, must or wine, as well as spirituous beverages of vitivinicultural origin will be admitted in the Contest.

The wines and other vitivinicultural products presented to the jury will be grouped in categories, according to the OIV regulation and as described in ANNEX I.

Each wine sample or vitivinicultural product sample submitted to the Contest will consist of

• 6 bottles of 0.75 litres each (in certain cases, 0.5 litre and 1 litre bottles will also be accepted), or

• 3 bottles of 1.5 litres or 2 litres each.

All such wines need to be for sale and originate from an homogenous lot which is at the organiser’s discretion, of 1000 litres minimum. In extraordinary circumstances, a limited volume, but no less than 100 litres, can be permitted on grounds of low production. Each wine sample must be submitted in their commercial label and presentation package, complying with the legislation of the country of origin. If a special package was created for the contest, the wine sample shall be accompanied by explanatory papers.

Art. 3. REGISTRATION METHOD

1. Each participant must submit to the organizers Participant registration form and Wine registration form for the registered samples online or e-mail at daniela.paduraru@iwcb.ro

2. The Organizer will confirm by e-mail the Registration within the Contest after receiving these documents.

Participant registration form, Wine registration form and Analisys Certificate of Wine (Annex II) must be enclosed in the same box as the wine sample bottles, together with two labels for each sample of wine.

Both the Participant registration form and Wine registration form may be downloaded from the International Wine Contest Bucharest 2016 website at www.iwcb.ro or requested at daniela.paduraru@iwcb.ro

Failure to comply with the registration deadline and payment of fees will result in the impossibility to take part in the contest.

Participant registration form shall contain the following information:

• The participant’s identity
  

• The authorized person’s name and signature and the company’s seal
  

• The list of all the wines submitted in the contest
  

• Informations regarding the shipment of samples

Each wine or vitivinicultural product shall be accompanied by a Wine registration form, which shall contain at least the following information: 

• The exact name of the product in compliance with the legislation of the country of origin
  

• Grape variety or varieties (indicating the percentage in which they appear in the wine)
  

• Vintage (if applicable)
  

• Sweetness
  

• Colour
  

• The category of the product in accordance with Annex I
  

• Wood maturation of wine (if applicable)
  

• Alcohol content (% alc.vol.)
  

• Residual sugar (g/l)
  

• Only for sparkling or semi-sparkling wines – CO2 Pressure (atm. at 10o C)
  

• The available commercial quantity of wine corresponding to the sample submitted to the Contest. This volume must be available in a minimum quantity of 1000 liters. In certain cases, when the production of a certain wine is extremely limited (wines of botrytis grapes, ice wines, wine collection etc.) such volume may be of minimum 100 liters;
  

• Ex Works price (EXW) – Ex-cellar packaged price (excluding administrative customs costs, taxes and transport)
  

• Sales channels for wines entered..

Art. 4. THE REGISTRATION FEE 

In 2016, for the first time, the registration will be free of charge.

Participants will pay only the freight charges and customs fees.

The samples will be registered and accepted in the Contest only after their reception by the Organizers, no later than 12 May 2016, according to the sample delivery instructions in Art. 5.

Art. 5. SHIPPING THE WINE SAMPLES

The samples may be delivered personally or by mail to the following address:

National Office for Wine and Vitivinicultural Products (ONVPV)

Soseaua Iancului nr. 49

Bucuresti, Sector 2

ROMANIA

Postal Code: 021719

Contact person: Mrs. Raluca Ion

Phone: +4021 250 50 97+4021 250 50 97

Mobile: +40752 100 990

 

NEW!

Starting from 04.05.2016, the samples will be delivered to:

Central Laboratory for wine quality control and higiene (LCCCIV)

40, Milcov street, Focsani, Vrancea county, ZIP code 620070

Phone: +40237 676 804+40237 676 804

Contact person: Mrs. Aurelia Bucur (phone: +40728 197 042+40728 197 042)

Schedule: from Monday to Friday, between  9 am and 4 pm

 

The delivery documents shall bear the indication of the sender’s name and the specification: “CONTEST SAMPLES. NO COMMERCIAL VALUE”

In case of shipping via plane, the note accompanying the box shall have the “accounting information” field filled in as follows: FREE HOUSE DELIVERY (included excises and taxes).

The reception of the samples requires the Wine registration form. The wine samples received without Wine registration form, as per art. 3 or not complying with the registration criteria will not be returned and will remain in the organizers’ possession. The wines accepted for the contest will also remain in the organizers’ possession.

The deadline for reception of samples is 12 May 2016. No more samples shall be accepted after above deadline.

The reception of samples will take place from Monday - Friday, between 9 a.m. - 4 p.m.

Art. 6. SORTING AND CLASSIFYING THE CONTEST SAMPLES 

The checking and registration of the samples shall be done by Organizers, based on the registration forms, registration fees and technical data. The Organizers guarantee the storage of the samples in good preservation temperature conditions.

Based on the registration forms and the technical data, the samples will be classified into categories according to Annex I. Their order of presentation in the Contest will be established in the decreasing order of vintage and increasing order of sugar concentration. 

Wine types registered in the Contest will be: 

• white non-aromatic wines

• rose non-aromatic wines

• red non-aromatic wines

• aromatic wines

• sparkling wines

• liqueur wines, mistelles

• other special wines or grape-based products, must or wine

• beverages of vitivinicultural origin.

Art. 7. THE JURY 

Each wine tasting jury consists of 7 (seven) members, of which at least 4 (four) will represent foreign countries, and the other 3 (three) will represent the organizing country, or of 5 (five) members, of which at least 3 (three) must represent foreign countries, and the other 2 (two) will represent the organizing country. Each jury will activate under the authority of a president belonging, in principle, to the organizing country.

The members of the jury will have to keep quiet and not make gestures or explicit mimic of their personal impressions during the wine tasting process.

Each jury is going to taste a limit number of 50 samples/day.

After marking the wine, each member of the jury must sign his/ her assessment sheet. All the wine tasting assessment sheets must be signed by the president of the jury.

The jury activates under the authority of a Presidium made up of 3 (three) members: 

• A President,

• An Oenological Counselor,

• A Legal Counselor. 

The Presidium organizes the repartition of the phases per panels of judges. It also bears the task of supervising all of the preparation of the phases, of judging and communication of the results, especially ensuring the absolute anonymity of the samples until the end of the wine tasting.  

The Presidium may decide upon a new tasting of a sample if: 

• The president of the jury requests it;

• The majority of the members of the jury request it;

• There are high differences between the marks of the members of the jury. 

The members of the Presidium will not take part in the assessment process.

OIV delegates an observing expert for the entire period of the Contest. This expert may participate in the works of the various juries if he considers appropriate.

The hall where the samples are being judged must be isolated, illuminated and well aerated. The access of any person who is not involved in organization of the wine tasting will be formally prohibited. Smoking and use of mobile telephones in the hall will also be prohibited.

Art. 8. PRIZES

The secretariat of each jury will transform into figures the qualitative assessment written on the wine tasting sheets. The final mark is calculated Average with elimination of the extremes.

The wine samples which receive upon tasting the following marks will be granted distinctions, as follows: 

• over 92 points                              The Great Gold Medal

• between 85 and 91,99 points       Gold Medal

• between 82 and 84,99 points       Silver Medal 

The number of distinctions (medals) must not exceed 30% of the total number of samples admitted to the Contest, according to the OIV regulation.

For the beverages of vitivinicultural origin, other special wines and grape-based, must or wine, products, the 30% distinctions limitation will be calculated distinctively to the rest of the wines. The same rule will be applied to collection wines and those with vintage from 2010 to present day.  

Art. 9. DELIVERY OF PRIZES

The awarded samples will be announced at 03 May 2016.

The full list of winners shall be posted on www.iwcb.ro.

As winning proof, diplomas and prize cups/medals will be awarded.

The organisers shall provide, against payment, self- adhesive label which indicate the medal awarded to be applied on bottles.

The Organizers reserve the right to mention in any situation (printed press, radio, TV, Internet, presentation catalogs) the results of the Contest, the names and data regarding the participants’ identity. 

Art. 10. LEGAL AND CONTRACTUAL PROVISIONS  

The winners who intend to reproduce the logo or prize cups /medal of the Contest on the label or in any other context, must expressly apply for such right and an agreement shall be concluded with the Organizer of the Contest, ASER Wineconsulting. 

The falsification of the logo, its reproduction and use without the Organizers’ prior consent is strictly forbidden and will be punished under the romanian law. The false declaration regarding the minimal limits of the available wine volume corresponding to the samples registered in the Contest, as in art. 3, is punished according to the legislation, at the Organizers' call.

Any organizational changes will be posted on IWCB official site. 

The Presidium has the right to request additional laboratory analyses of the samples registered in the Contest. The participant will be directly liable for all the information and date comprised in the Participant registration form. The Presidium may verify the validity of such information, especially regarding the validity of the information of the product marked as control sample which remains at the Organizers’ disposal.

All the complaints and claims regarding the organization, performance, prize awarding will be addressed to the Organizers for amiable settlement. If this is not possible, their settlement will be referred to the competent courts of law from Ilfov County,  Romania.